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Quick Start Guide for New Etexters

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Scanning And Processing Images (making tiffs, jpgs and gifs)

For each text you encode, scan images of the front cover, spine, title page, and other illustrations.



  1. From the Windows desktop, click on the icon for “HP PrecisionScan Pro.” This will open up the software for the scanner.

  2. Place your book face down on the scanner, aligned at the top right.

  3. In PrecisionScan, go into the “Scan” menu and select “Load Settings.” The menu that pops up should have the “Etext” settings listed (scanning in True Color at 600 dpi, etc.). Click “Load” to select these settings.

    HP PrecisionScan Pro, Load Settings

  4. Now, do a Preview Scan of your image by clicking on the top left button (that looks like a scanner). When the image shows up on the screen, draw a box around the image as you’d like to save it (leaving a few millimeters white space to each side) by left-clicking the mouse and holding the button down while you expand the box.

  5. Once you have defined the image area, save the image as a tiff in the C:\data\ToBurn folder on the computer. From the “Scan” menu, select “Save As,” and type a file name for the image. (For more information on image naming conventions, see STEP III A #6 above.) Make sure the “Save as type” is set to “Tiff Image (.tif)”. Once you have clicked “Save,” the scanner will take a few minutes to final scan the image as it saves it.



Using the tiffs you scanned, you will now want to create smaller versions by saving first as a .jpg and then as a .gif . The gifs will appear in the on-line text as thumbnail images, and these can by clicked on by users to view the jpeg of the full page image. In these steps, you are not replacing the other file formats; you are just generating versions with different formats from the original.

To make jpgs:

  1. From the computer desktop, click on the icon to open Adobe Photoshop.

  2. Click on the File menu, and scroll down to select Open. Find the .tif file you wish to modify in the C:\data\ToBurn folder, and click “Open.”

  3. Once the tiff opens, it may be helpful to view its actual size. To do this, select the View menu, and scroll down to Actual Pixels.

  4. To resize the image, select the Image menu, and Image Size. A window will pop up with the current dimensions of the tiff: Normally, a jpg is sized at 30% of the size of the tiff – so change the width or height selection from “pixels” to “percent,” change the figure from “100” to “30,” and hit “OK.”

    Photoshop Image Size

  5. View the new image to make sure of its size — it shouldn’t be larger than 550 pixels wide and/or 300 MB file size.

  6. From the File menu, go to Save As, and change the format to JPEG (*.JPG, *.JPE). Use the same name for the jpg image as was used for the original tiff.



Using your jpg in Photoshop as a guide, you can either:

  • Crop the image: Choose an area of the image to isolate as your gif, and using the Tools menu, draw a box around the area using the Rectangular Marquee Tool. Then, go into the top Image menu, and select Crop.

    If your original image looks like this, for example: You may choose to isolate an area like this to save as the gif:
    Big jpeg image Small gif image

  • Resize the image: If your cropped image is still too large, or if the entire image is not easily cropped, you can resize it to make it smaller before saving as a gif. Go into the Image menu, and select Image Size. In the menu that pops up with the current image dimensions, size it down bit by bit until you arrive at a manageable gif size. (Try to stay under 60 pixels wide/90 pixels high and/or 15 K file size.)

After sizing the image the way you want it, go into the Image menu, select Mode, and make sure the setting is for Indexed Color. If a menu comes up asking you to choose the Palette, choose Exact or Web and hit “OK.”

Then you can save the image by going into File, Save As, and making sure you change the file type to “CompuServe GIF (*.GIF)”.


Transferring Images

  1. From the Windows desktop, click on the SecureFX icon. When the program opens, a “Connect” window will pop up, and you should select “” and hit “Connect.” SecureFX will prompt you to enter your Etext login ID and your password.

  2. Once you are connected to the Etext server, you will see one window with your local desktop directory structure and another with your Etext home directory:

    • In the local window, navigate to C:\data\ToBurn, where your images are currently stored;
    • In the Etext window, navigate to where Matthew or Cindy tell you to save the images — usually /lv18/holding/mogrify.

  3. Left-click in the local machine window to select the jpgs and gifs for your text. (You can hold the SHIFT key while clicking to highlight multiple files.) To transfer them to the Etext server, hold the mouse left button down while you drag the files over to the Etext server window.

  4. Open Exceed, and navigate to /lv18/holding/mogrify. Do a ls to make sure your images are there. (If your image names begin with DosNo###, for example, ls DosNo* will show you all files in the directory beginning with those characters.)

  5. Once you’ve verified that your gifs and jpgs are in /lv18/holding/mogrify, you can delete those files out of C:\data\ToBurn on the local machine. Leave the tiffs in C:\data\ToBurn to be burned off later.

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By Cindy Speer, 2004