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Quick Start Guide for New Etexters

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Creating the TEI Header

The TEI Header is created from a web page template. The form has areas for information about the original text, and about the electronic version you are creating. The template will then generate a file pre-formatted in TEI, which you will prefix to your text file.


Logging In

  1. From the Electronic Text Center Introduction to TEI page, click on The TEI Header. On the next page, select The Web Forms Header Template.

  2. You will be prompted to log in. If you do not know the login/password, ask another Etexter for help.

  3. It’s often helpful to use an existing header for comparison when you’re creating your own. If you’d like to view an existing header, on the next page, click 2. Edit An Existing Header, which will take you to a catalogue of current headers. Choose one, and click Edit.

  4. Open a new window for your text’s header in your web browser, and go to Web Forms Header Template again. Log in (if necessary). Select 1. Create A New Header and fill in the Header Name box with the unique text ID you have chosen for your text (i.e., DosNote).

  5. Hit the Create A New Header button, which will generate a template for your text.


Filling in the Header Template

Most boxes are self-explanatory. Remember to delete the text included in the box that tells you what to insert. (These are different from some lines that have text already filled in for you.) The steps here are incomplete, but attempt to clarify some of the more ambiguous steps.

  1. Look up your text in VIRGO (using “Full” or “All” display to show the record). Try to use the information from the VIRGO record to cut and paste into the header wherever appropriate.

  2. Once down at “Creation of machine-readable version,” fill in the name of the person who scanned/keyed the original text file and where it came from: “Person’s Name, Project Gutenberg,” for example.

  3. If your text contains images, click “addblock3” under “Creation of machine-readable version” to add in a space for “Creation of digital images,” and add in your name, followed by “Electronic Text Center,” in the box.

  4. Under Publication Statement, next to Text ID, fill in the unique text ID (i.e. RinSubd) in the box after “Modern English.” Next to Availability, already typed in you will see


    Change # in the URL to the first letter of the author’s last name, capitalized.

  5. If your text has scanned illustrations that go with it, include “Illustrations have been included from the original source” in the Note block. If your text has no illustrations, be sure to delete this line out.

  6. Under Source Description (about the original textual source), type in the full title of the book (ideally copied from VIRGO); also, be sure to select a choice next to level =. For single volume books, the level is Monograph.

  7. Next to Extent, delete “[physical description of text]” and replace it with the physical information about the book from VIRGO: “xiv, 134 p. ; 20 cm.,” for example.

  8. Under Text ID, next to “Source copy consulted,” type in the name of the library from which the physical volume you have used was procured, and the call number of the book: i.e. “University of Virginia library, PG 3326 .I3 1913.”

  9. Under Profile Description, next to Date, type the date of the book’s publication. Next to Language, type “English,” and next to id= (the language ID), type “eng”. If you have additional languages in your text, you must declare them here: click on the addblock9 box and type in the language name and ID in the new box.

  10. Under Revision Description, next to Date, type the date for the etext “publication,” i.e. “September 2003.” Next to Name, type “Your Name, Electronic Text Center.”

  11. Check your entries, then click Save and Quit at the bottom of the form.


Final Steps

  1. When you save and quit, you are returned to the catalogue of current headers. Find the entry for the header for your text.

  2. Click on the teifilter link next to the entry for your text. This is very important and is easily over-looked.

  3. Return to the UNIX/Exceed environment. Change your location to the directory where completed headers are located. Type:

          cd /lv22/Headers/Headers2Cataloging

  4. Now, copy the .xml header into your working directory:

          cp RinSubd.xml /lv1/etext/Done/YourName/

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By Andrew Rouner and Matthew Gibson
Revised Cindy Speer, 2004